Computers Articles

Document imaging systems capture enterprise content that come in the form of paper documents and paper forms that might even be handwritten. The paper-based content is converted into machine-readable and searchable electronic content. This is a process that requires additional processing of the captured image with technologies like OCR to make them machine-readable text, and indexing and Meta tagging to make the document searchable.

To see how document imaging and storage volumes are related, a historical perspective on the office is required.

Contracts and agreements are typical paper-based documents created in large volumes by large enterprises. Once executed, these documents are retrieved only infrequently thereafter. However, when a need arises, as for litigation, the documents should be quickly retrievable.

Many people are accustomed to buying a scanner and start using it. Even the preliminary step of installing the scanner's software might not make them sufficiently aware of the fact that it's the software that really makes the equipment capable of doing all the wonderful things.

Small businesses face numerous pressures. The few employees of the business are responsible for trying to get orders, organizing deliveries, billing for the deliveries, paying bills and manage the incidentals involved in these key activities.

High sales volumes lead to high profitability. Gross margins on many units sold will firstly recover your fixed establishment expenses like office rent and depreciation, and then generate surplus profits.

Can document management software help control costs? Before we answer that question, let us try to get an insight into the real significance of cost control.

One key area where document management software can help a small business significantly is in complying with different laws. Laws typically impose many documentation requirements, prescribing the kinds and formats of documents and the periods for which they should be maintained.

Does document management software generate any business benefits? If they do, what are these benefits? We look at this issue in the following sections, starting first with a look at exactly what document management software does.

If your Bluetooth-enabled camera phone is full of snapshots you'd rather see in print, a Bluetooth-enabled printer can set them free.