Management Articles

Integrated document management (IDM) has several dimensions to cope with the variety and quantity of documents that are the characteristics of today’s business. Technology has made it possible to do many things that streamline the capture, storage, processing, and usage of documents.

Electronic document storage means that documents are stored on magnetic or optical media using a computer. The documents can be ones originally created in an electronic form, as when you create a word-processed document or record a business transaction directly online, e.g., with a point-of-sale terminal. The documents can also be paper documents that are scanned into an electronic format.

Electronic document management systems (EDMS) transform the speed and quality of information access. You can now extract needed information from a base of millions of documents. Provided you know how not to be overwhelmed with this potential and how to extract really relevant information and use it, the result can be a dramatic improvement in business decisions.

When documents are in digital form, storing them at a remote facility is not that big a problem. Unlike paper documents, no physical movement is involved. Instead, you just create (or scan) the documents at your office and these are transmitted over wires to the distant storage facility.

You might have begun the journey towards a paperless office. However, it's still likely that you have a large volume of paper documents that need to be stored safely. These can include old books and documents that cannot yet be destroyed and current documents such as contracts and legal documents that need to be preserved in paper.

Your document scanner cannot do much by itself. It's the document scanning software that interprets the light information and produces meaningful results. This article first describes the significance of scanning to document management. Then the criteria that determine the features you want in the scanning software is investigated.

Scanning paper documents into a digital format has become so common these days that many might not recognize the key contributions it makes to the business. This article seeks to illustrate the significance of document scanning for better business performance.

Document management has a storage function, as well as a creation, retrieval, backup, and disposal function. This article will focus on the storage function, the what, how and why.

What is document imaging pricing? Depending on whether you're a supplier of document imaging services, or a consumer, it can mean what you get or what you pay.

Before we discuss the considerations that go into selecting document archiving software, let us take a look at the archiving function and the benefits of computerized archiving.